New Club Year
Welcome to the 2021-2022 club year!
Well, we made it through a whole year of Zoom meetings. I don’t know about you, but I say HURRAY! We certainly proved that Soroptimists are adaptable and can overcome any challenge. So, what’s in store for us this next club year? Are you planning in-person, virtual or hybrid meetings? There may be members who are not completely comfortable attending in-person meetings yet or realize that attending virtually fits into their work or home life better. Be sure to discuss how your club can be more inclusive for these types of members. Consider holding one virtual meeting a month so everyone can participate equally. Now that members are comfortable using Zoom, there are many options for member participation. And don’t forget about all the wonderful speakers you can invite virtually to enhance your club meetings.
Here are a few tips on how to hold hybrid meetings moving forward to give members more attendance options.
Here are a few tips on how to hold hybrid meetings moving forward to give members more attendance options.
Hybrid Meeting Tips

- Check the wi-fi connection at your meeting place. If the bandwidth is slow, consider using a hotspot* on your phone to help create a more stable connection. Do a practice run ahead of time to trouble shoot issues.
- Invite virtual attendees to access the meeting early. Send out the virtual meeting invite to the virtual participants to join 10 or 15 minutes earlier than the in-person participants so you can help with audio/visual issues.
- Display the remote members/speakers. If possible, have a big screen in the front of the room with as many of the remote members showing on video as possible. All you need is a projector which many meeting places have now.
- Can you hear me now? Use small external plug-in speakers so virtual attendees are easily heard in the live meeting room. Keep virtual attendees engaged by ensuring that everyone’s voice is heard.
- Use a microphone. Virtual attendees have a hard time hearing everyone who is speaking in a large room. A wireless microphone is best so it can be easily passed to speakers during the meeting.
- Designate an in-person participant to monitor the chat – Have an “in person” participant login as if they were attending the meeting remotely. This individual can be the eyes and ears for the virtual participants in the meeting, providing the virtual attendees a way to ensure their voices are heard.
- Establish a back-up plan – Be sure to have another way the virtual participants can join the meeting if there are technical issues with the meeting platform. Dedicate a point person, an alternate platform or even an old-fashion dial-in number for situations when the virtual meeting platform fails.
As we start planning for another club year. I hope you will consider a new Soroptimist Forward way to reinvent and reimagine how we engage with our members.
Governor Kris
* How do portable hotspots work?
Put simply, a portable hotspot taps into 3G and/or 4G cellular networks, just like a smartphone does. Once it’s zeroed in on cellular data connection, a mobile hotspot can share that connection via Wi-Fi with nearby laptops, tablets, or anything that can connect to a Wi-Fi network.
Recent
It's Conference Time!
May 1st, 2023
Countdown to Conference!
April 1st, 2023
2023 Call to Conference
March 1st, 2023
Happy Valentine's Day
February 1st, 2023
Happy 2023!
January 1st, 2023
Season's Greetings
December 1st, 2022
District Meeting Recap
November 1st, 2022
Calling for Nominations!
October 1st, 2022
District Meetings are coming!
September 1st, 2022
SIA Convention Highlight!
August 1st, 2022
Welcome to the 2022-2024 Biennium!
June 30th, 2022
Farewell!
June 30th, 2022
June Reminders
May 30th, 2022
Conference Videos
May 5th, 2022
Countdown to Conference!
April 2nd, 2022
Call to Conference
March 1st, 2022
Conference Teasers
February 1st, 2022
Happy 2022!
January 1st, 2022
Cause of Choice
November 30th, 2021
District Meeting Recap
November 1st, 2021
Archive
2023
January
February
2022
January
February
March
September
October
November
December
2021
January
February
March
July
August
September
2020
May
August
September
October
November
December
2019
July
7/30/2019 Thank you for supporting the Dream Programs5/20/2019 - Empowering Change4/20/2019 - Responses to Caucus Call Questions 3/30/2019 - Caucus Conference Call & Founder Region Conference2/28/2019 - Plan to attend Founder Region Conference1/12/2019 - Happy New Year!11/5/2018 - Great District Meetings!9/7/2018 - Preparing for District Meetings8/8/2018 - Stars Dreams & Wishes from Yokohama Japan7/1/2018 - Empowering Change
Categories
no categories
2 Comments
Thanks for all the great tips Gov. Kris, nice blog. hugs, Joy
Thank you Governor Kris! Thanks for visiting our meeting and doing Inductions. Useful Blog!
Happy Independence Day!